Organise
Find your sales, purchase and transfer journals on the dashboard, with access to recent documents.
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GDEGlobal Document Engine
GDE · Global Document Engine
The connecting thread of your
business operations.
Sales, purchases, stock and transfers: find your documents in one Odoo environment and follow the links between them, from one step to the next.
Current version: Odoo 17 Community · FR / NL / EN
GDEGlobal Document EngineOne principle for all your documents
Journals tailored to your business.
GDE extends the journal concept in Odoo to business operations. Quotations, orders, deliveries, invoices and transfers are organised into journals whose purpose and rules you define.
Move forward
Create the next document from its source, according to the permitted destinations and the quantities to process.
Trace the source
View the links between documents and between lines to understand what has been ordered, delivered or invoiced.
GDE / My commercial journals
Example journal setup · Demonstration data
Understanding the dashboard
Access your documents from each journal.
The columns group sales, purchase and transfer journals. On each row, the three icons provide access to journal actions, depending on its configuration and your permissions.
View documents
Open the journal's document list to find an operation and continue processing it.
Example: find an order in the sales order journal.
Create a document
Create a document directly in this journal, without a source document. Direct creation must be permitted.
Example: create a sales order without starting from a quotation.
Create from a source document
From the destination journal, click the “Copy” icon, then select the source document by its number or using the search.
The available source documents depend on journal compatibility and your permissions.
Example: create a delivery from an order
- Locate the delivery journal on the dashboard.
- Click its “Create from a source document” icon.
- Find the sales order, then create the delivery document.
To preserve the links to the order, leave the Template option disabled. Template creates an independent copy, without source or destination links.
The journal counter
The number displayed on each row shows how many documents the journal contains.
Recent documents
The right-hand column gives access to recent documents so you can quickly find an operation.
A practical example. An order is delivered in several stages. You can find the related deliveries, the quantities still to deliver and the subsequent invoicing documents.
01 / SALESFrom the first quotation
From the first quotation
to invoicing.
Maintain continuity between the customer's order, delivery preparation and invoices.
Quotation → Order → Delivery → Invoice
- Quotations and orders. Prepare commercial documents and move them through the workflow without re-entering all their content.
- Partial deliveries. Process available quantities while keeping track of backorders.
- Customer backorders. View outstanding quantities by customer or product and prepare deliveries according to availability.
- Grouped invoicing. Group deliveries for invoicing according to your organisation's rules.
- Delivery addresses. Use a separate delivery address and include it on your documents.
02 / PURCHASESFrom the request for quotation
From the request for quotation
to invoice checking.
Track purchase orders, goods receipts and quantities still expected.
Request for quotation → Order → Receipt → Invoice
- Purchase orders. Organise purchases and create a purchase order from a sale as well.
- Goods receipts. Bring commercial lines into receipt documents and track received quantities.
- Invoice checking. Select the receipt lines to match against the supplier invoice.
- Supplier backorders. Find outstanding orders and prepare reminders with a follow-up history.
03 / STOCK AND TRANSFERSConnect your documents
Connect your documents
to stock movements.
The journal's purpose determines its link with stock. Transfers also have their own document workflow.
- Reservations. Sales orders can reserve products before delivery.
- Documents with or without stock movements. Distinguish commercial operations that affect stock from those used for invoicing.
- Transfers between warehouses. Manage outgoing and incoming movements, including partial receipts.
- Replenishment. Calculate requirements based on forecast stock and product minimum/maximum levels. Prepare transfers between warehouses or replenishment purchase orders.
Beyond the document workflow
The details that matter every day.
Pricing and commercial terms
Manage price lists, terms, successive discounts and cash discounts. Display prices excluding or including VAT according to the context.
Profiles and access
Define which journals each profile can view or use, as well as margin visibility.
Printed documents
Use consistent layouts for quotations, orders, deliveries and invoices, with the relevant commercial information.
Templates and destinations
Reuse a document as a template and define permitted destinations to organise your workflows.
Transport and shipping
Prepare individual or grouped shipments, manage packages and their weights, and export the information in CSV format for use with carrier software.
DPD and GLS are currently supported. Additional carriers may be added in future versions.
Optional Intrastat integration
When the required OCA modules are installed, access their Intrastat functions from the OOclick menu. This integration remains optional.
An interface in three languages
Work in French, Dutch or English and use the corresponding manuals to discover the features.
Getting started
A starting point
for discovering GDE.
A simple setup wizard helps prepare the first journals when no GDE journal exists yet.
The settings and chart of accounts needed for invoicing must be completed. The setup can then be adapted to your business.
Your first journals
The wizard proposes sales and purchase journals, including credit notes, with codes and labels suited to the language.
The integrated help and manuals then guide you through the main workflows.
Complementary modules
SEPA, Peppol and Bank.
Extend your environment with payment, electronic invoicing and bank statement entry features.